"For many years, PyCon US has relied on hotel booking commissions to help pay for our conference space. This helps us keep the event tickets affordable and to continue offering Travel Grants to community members who might not otherwise be able to attend PyCon US."
"If you sell enough rooms, you additionally earn a small percentage of the revenue from those rooms, i.e. a commission. If, on the other hand, you don't sell enough rooms, you owe damages to the hotels-essentially paying the full rate for the rooms they reserved for your event but didn't sell."
"At the height of the pre-pandemic years, we brought in over $200,000 in hotel commissions. Even last year in Pittsburgh, we fully sold out one hotel and our total commission in 2025 was a healthy $95,909."
"Unfortunately, this year our hotel bookings are far behind the level they need to avoid damages, let alone earn any commission."
PyCon US relies on hotel booking commissions to fund the conference and keep ticket prices low. Booking through the official hotel block is crucial for economic viability. The PSF has historically earned significant commissions from hotel bookings, which help support the event and provide travel grants. However, current hotel bookings are lagging, risking financial penalties and jeopardizing the event's success. The system of hotel bookings is standard for large conventions, linking room sales to reduced venue costs and potential revenue.
Read at Python Software Foundation Blog
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