"Your mind isn't made to store information-it's made to have ideas. The moment you remember a task or follow-up, the best course of action is to get that thought out of your head and into a system you trust. David Allen in Getting Things Done™ outlined it best: Capture: Get the thought out of your head and into a trusted system. Clarify: What's the action? If it takes less than 5 minutes, do it. If more, schedule it. Engage: Get to work."
"'I'm too busy, I don't need a system!' Having a system gives you more time, not less. Freeing your brain from worrying about todo's, chats, and pings lets you focus your time and energy elsewhere. Use that time to think strategically, creatively, or indulge in self-care-it's up to you. Work backwards from a successful week. If your workday is anything like mine, there's never a shortage of things to do."
Calendars serve as the primary prioritization tool by allocating the same 24×7 weekly grid into intentional blocks. Time blocking places work directly on the calendar to increase impact and reduce time spent scrambling on small tasks. A trusted system captures thoughts, clarifies required actions, and schedules longer tasks while executing short ones immediately. The capture-clarify-engage workflow moves tasks out of the mind and into a reliable system. Placing priorities, assigned work, and a customizable backlog beside the calendar centralizes commitments. A consistent system frees mental bandwidth for strategic, creative work or self-care. Start weekly planning from desired outcomes rather than an overflowing task list.
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